San Diego, CA | In-Office
At InnoVision Marketing Group, proudly known as The Anti-Agency®, the physical environment matters. Our office is not just a workspace. It reflects our standards, our culture, and our commitment to excellence. We are looking for an Office & Operations Coordinator who takes pride in maintaining a high-functioning, welcoming, and organized workplace.
This role is responsible for maintaining the daily operational rhythm of the office, supporting our team member food and beverage program, coordinating vendors, maintaining company vehicles, and ensuring the environment reflects IMG’s standards at all times.
This position reports directly to the Director of Special Projects and works closely with the Operations Committee to support team member requests and operational alignment. For the right individual, this role offers meaningful opportunity for professional growth as responsibilities expand and operational leadership develops.
This is not a passive role. It requires initiative, accountability, organization, and a strong sense of ownership.
What You’ll Do
As the Office & Operations Coordinator, you will ensure that IMG’s workplace runs smoothly, efficiently, and professionally every day.
Your responsibilities include:
Office Environment & Operations
- Opening and closing the office daily
- Maintaining a clean, organized, and professional environment
- Restocking office supplies and shared spaces
- Ordering supplies and managing inventory
- Coordinating with vendors and service providers
- Supporting maintenance needs and resolving operational issues
- Maintaining and coordinating upkeep of company vehicles
Food & Beverage Program
- Managing IMG’s team member food and beverage program
- Sourcing and ordering healthy meals and beverages
- Maintaining kitchen and hospitality areas
- Ensuring consistent quality, organization, and presentation
- Working within budget parameters while maintaining standards
Team & Operations Support
- Running errands and handling operational logistics as needed
- Working with the Operations Committee regarding team member requests
- Coordinating internal operational processes and documentation
- Welcoming guests and ensuring a strong first impression
- Coordinating and supporting special projects, team member events and internal initiatives
This role requires someone who sees what needs to be done before being asked and takes pride in maintaining a polished and energized workplace.
What Makes a Great Team Member at IMG
We can teach systems. We cannot teach ownership or pride. The people who thrive in this role consistently demonstrate:
- Strong organizational discipline
- Attention to detail in both presentation and execution
- Reliability and follow-through
- Proactive problem-solving
- Clear, professional communication
- Positive energy and professionalism
- Ability to manage multiple moving parts
- Calm under pressure
- Team-first mentality
- High integrity and discretion
This person must care about standards. The office environment reflects the brand.
Experience & Skills
- Prior experience in office coordination, operations, hospitality, or facilities support preferred
- Strong organizational and time management skills
- Ability to multitask and prioritize effectively
- Professional communication skills
- Comfort working in a fast-paced, in-office environment
- Valid driver’s license required
- Ability to lift and move supplies or equipment as needed
Work Expectations
- This is an in-office role
- Daily opening and closing responsibilities are required
- Flexibility for occasional early mornings or extended hours when necessary
Growth Opportunity
For individuals who demonstrate ownership, leadership, and operational strength, this role offers opportunity to grow in scope and responsibility over time. As IMG continues to expand, operational leadership and expanded coordination opportunities may become available to those who consistently perform at a high level.
Why InnoVision
At IMG, culture and environment are not afterthoughts. They are part of our operational model. We believe the right workspace supports creativity, collaboration, and performance.
If you take pride in maintaining a professional, energized environment and want to build a long-term career within a team that values standards and execution, we want to meet you.
PLEASE NOTE: InnoVision is a firm believer of promoting from within, which provides tremendous opportunity for your career advancement. We demonstrate this with the statement that every team member of InnoVision’s management team has advanced to their current positions of Directors and Vice Presidents through promotions.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
InnoVision LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, age, sexual orientation, veteran and/or military status, protected medical leaves (requesting or approved for leave under the Family and Medical Leave Act or the California Family Rights Act), domestic violence victim status, reproductive health decision-making, political affiliation, and/or any other status protected by state or federal law, and will not be discriminated against on the basis of disability. We are committed to providing a workplace that is inclusive and welcoming to all individuals, regardless of their background or beliefs.
To apply, please email your resume to HR@InnoVisionMarketingGroup.com
